Techies: Woe is me! End of free personal use domain email addresses in Google G-Suite/Workspace
5Calling all techies!
Many moons ago (well over than a decade, if I remember), google offered lots of free email accounts and other account-related services added into domain hosting.
Apologies for the length of what follows. : (
Let me get this next out up front:
I know that when I don’t know who the mark is in various circumstances, it’s often or usually true that the mark is me.
I know that, apart from a few services [as, perhaps, with wikipedia]: if something is free, then I am the product being sliced, diced, packaged, and sold.
I understood all that, in a more limited way, all those years ago, when I signed up. I didn’t understand it well enough; but what’s done is done.
I’ve become far more conscious of this issue, and am off FB, Instagram, and much else, over queasiness on this issue. I’m not requesting lectures unless someone really really really wants to. I already get that I made a questionable decision.
I get that I haven’t yet divorced self from Google and prob never fully will (Android, etc). I get that Google knows so much about everyone who ever had a gmail account that we can’t even imagine the scope of that info dump.
So:
I signed up for a domain set it up with G-Suite or whatever they called it back then; and I have used these services ever since, strictly for personal use. I have currently about 20 domain email accounts set up, all for me:
it was convenient to me to have various separate email addresses for various uses (medical, shopping, banking, insurance, account recovery, school, work, personal use, and various email list fancies I didn’t want mixed into the normal stuff. Made it easier for me to find or keep track of stuff that matters.
(Also made it easier for me to be an email hoarder who never cleans anything out, btw.)
In Jan this year, as everyone who follows the tech world knows, Google announced the end of the free G-Suite/Workspace services (email and everything else).
We would all have to start paying, by the email address. Decisions needed by May, mandatory changeover this summer. Pay up or be locked out of your email.
$6/month/address is the cheapest they are offering as I recall. So $120/month for me if I kept all my email addresses with Google workspace, and agreed to pay up.
Of course, I won’t pay anything like that (more on that later).
And Google was shocked, shocked, by the pushback and legal threats (since so many of these freebie workspace domain setups were, as mine is, simply for personal use);
and Google acted like they didn’t know that. Even tho they are Google and they know everything.
Yeah. Sure, Google.
[one potential legal action info page is here:
https://chimicles.com/google-legacy-g-suite-class-action-investigation/#tab-id-2]
Potential justification for lawsuits:
Google used some pretty suggestive “free forever” type language when they originally offered the services back in 2006:
http://googlepress.blogspot.com/2006/08/google-launches-hosted-communications_28.html
A standard edition of Google Apps for Your Domain is available today as a beta product without cost to domain administrators or end users. Key features include 2 gigabytes of email storage for each user, easy to use customization tools, and help for administrators via email or an online help center.
Furthermore, organizations that sign up during the beta period will not ever have to pay for users accepted during that period (provided Google continues to offer the service).
Some discussion is here:
https://news.ycombinator.com/item?id=30030608
Esp here:
compsciphd 31 days ago | root | parent | next [–]
Except, they might be sued now, and it might be significantly more expensive.
They probably forgot what they wrote in their blog post
http://googlepress.blogspot.com/2006/08/google-launches-host…
“Furthermore, organizations that sign up during the beta period will not ever have to pay for users accepted during that period (provided
Google continues to offer the service).”***
Yes, they can claim they are no longer providing the service, but that’s difficult to argue when they are providing a functionally identical service that is just a billing change to cause a “migration”.
Now, Google is immensely wealthy, and has fine lawyers. But they don’t have all the good lawyers. I have no idea what the courts would make of this if it all went that far, but I suspect a log and intensely public legal battle, including lots of individual personal testimony and discovery, legal depositions of Google workers, Google competitors making hay, Google internal docs made public, much of it alleging that Google baited and switched innocent non-techie families, is not what the Google/Alphabet directors or investors want for the next x count of years.
Here is one of many news reports on the original surprise Google Workspace policy change announcement:
https://www.androidpolice.com/google-legacy-free-g-suite-accounts-ded/
After a few days, Google did a hint of a pullback, offering a survey on free Google Workspace use, and hinting they they would offer some sort of free migration to gmail addresses for users like me.
(No more “stupid@stupid.com” type addresses, but at least, possibly, no need to pay quite a lot of money each month, on a per-email basis, for those users with a number of personal-domain associated email addresses.)
https://www.androidpolice.com/google-surve-free-legacy-g-suite/
But, no details forthcoming.
Google says or implies that they will offer some sort of, presumably, “no-charge solution” (again, presumably, migrating all folk away from personal domain email addresses and into standard gmail accounts) before the changeover becomes final;
but that leaves everyone like me hanging, not knowing in which direction we ought to be taking action or making plans.
It’s all a big mess for many of us. Google’s “let’s now make more money” focus appears to be on the continued use of email accounts for business, and on trad business workplace services such as collaboration and office suites, all with unified domain and user account administration, and so forth.
But, it seems, a really high percentage of free G-Suite/Workspace users never much used or needed any of those services beyond email for personal use, and many or most of us would have just gone with free gmail or other free email accounts in the first place, had we known that we would eventually be facing a personally unjustifiable monthly expense.
[Another issue for many free legacy G-Suite/Workspace users:
lot of people not only set up domains for their family use, but also these people and their family bought apps and media such as books, movies, and games, etc, on those domain email accounts.
Google says they will either offer a way to migrate these purchases, or that these purchases will still be available at no monthly charge.
The second option is not very satisfactory: If a user moves to a gmail account and can’t migrate their play store purchases to that account, then the user has to stay logged in to their email on one address, and to their purchases using another address. Rather cumbersome, esp for non-techies.]
My own issue is the email issue. I have just a few docs hanging around that could easily be exported and pulled into a personal email address.
(It was always annoying to try to share a simple spreadsheet tied to a Google G-Suite account out to anyone outside the domain, anyway.)
(I don’t [I think] have Play Store purchases to worry about, and I don’t use domain collaboration features, since I am far to clueless to be capable of collaborating with self, let alone anyone else.)
Fortunately, and luckily, I made my Google Play purchases on a trad gmail account. And I use another trad gmail account for last-chance account recovery.
And my address book is almost all on gmail account (Aside from a bunch of corp email addresses. That’s less a prob for me than it would be for some.
But this whole biz is a nightmare. Esp with such a short time-lead, and Google not having yet offered specifics on any solution for people who will need to close out most or all of their G-Suite email addresses.
So that leaves my 20 or so G-Suite/Workspace email addresses.
Of these, at least 10 or more are instantly disposable. Just email list reception, or created on a whim and never used, and the like. I could kill them off, or use them for practice migration to see if it works.
And that leaves my bigger current problem:
what to do with the domain email addresses I do currently use?
I’m willing to cut it down to one or two “@stupid.com” type addresses, and pay google monthly for those. I intend to keep the domain, parked somewhere or other.
The other domain emails: I don’t ultimately care if they use my domain addressing or not, so long as they are no trouble, and they work properly. Fun while it lasted and all, but the “@stupid.com” aspect doesn’t matter at all to those
What does matter is what to do now:
Do I wait, guessing that Google will come up with some means of making a migration to a freebie gmail easy as pie? And how likely is Google to do that?
Or do I create various freebie gmail or other freebie emails and start migrating now, not wanting to wait for Google to come up with something that might or might not be satisfactory?
Or do I go ahead and create various freebie gmail or other freebie email accounts now, as placeholders for the final outcome, and then sit on them and wait to see what google eventually offers to saps like me?
And what to do about the fact that portions of my online presence, mostly directed at corps and institutions, needs to be moved? Ugh.
If I go ahead and migrate to gmail on a few test domain email addresses, any suggestions on method or software utilities? I’m willing to pay a small/moderate sum to a reputable company for their utilities, to make things easier on self.
If I go ahead with test migrations, do the imported emails show up as re-directs or as forwards? (I’m assuming an export/import method here, but I’ve never actually attempted this and don’t know how it works out in practice.)
If I do a test migration, what to do with any later emails that come winging into the old domain-email account I migrated from before it’s shut down for good? Or is it best to delete the thing and let the emails bounce?
Re the domain email accounts in active use that I don’t want to pay Google to continue using, and therefore must do something about: how the hell do I notify everyone/everycorp (or remember who to notify, for very active accounts)?
Once a test migration is done, is there some kind of auto-notification thing that can be set up to go out to senders?
And, if so, is it worth setting that up [or is doing that just an invite to spammers]?
Is there some kind of auto-re-direct utility available for G-Suite email addresses, for a time, while I try to do cleanup? And, if so, is it a good idea to use such?
What other problems with all this will have me wanting to jump off a cliff, only I haven’t thought of those probs yet?
Any and all wisdom, deep knowledge or experience, thoughts, insults, and recriminations are most welcome.
Have any of you already taken this on, for yourselves, or for family/friends/coworkers/etc?
Are any of you intending to take this on? If so, do you have a plan and methodology mapped out yet?
Much thx.
- 16 comments, 13 replies
- Comment
Tl;dr. Really, tl;dr.
Yes.
Upgrade paths:
@njfan
Ok I’m going to immerse self in reddit next.
Thanks! also, if you have additional thoughts on this, I’d likely find them useful.
@njfan
I’m now immersed into my very limited understanding of the reddit material.
I never even thought of editing the mx records and moving/re-hosting everything that way. I’ve never gotten into domain or email config at anything like that level.
Hmmm. I’m going to try to get myself a plan of some sort within the next 30 days.
Just ugh, tho; for Google making us do this, esp on short notice. It’s not like we all don’t have plenty of other life pressures.
Given the language with which Google initially publicized the free domain email and services way back when, I think they’ve left themselves open to lawsuits. I suppose my feelings wouldn’t be badly hurt if some serious lawyers took a crack at them.
Have you thought about pulling down all of your mailboxes with a client like Thunderbird or Outlook using IMAP.
Then setup autoforwarding rules to forward everything to some non-google hosted or non-g-suite mailbox.
Regular gmail accounts have auto-forwarding rules you can set, g-suitr should have the same.
For photos, there is a Google takeout app (low cost) that merges Google’s metadata back with your photos.
For files, there’s a bajillion gdrive sync apps to pull folders down to your NAS and push back up to wherever you’re moving them to.
@mike808
Thx!!
I think I don’t have photo or other stored material probs. I have to go thru the various accounts one by one to be sure.
One domain account (that I plan to keep, and that is the only one I’m ready to pay monthly for anyway) prob has a few docs and whatnot i can pull off and re-upload elsewhere.
The Android devices I own were all first set up using a Gmail address before domain email addresses were added later to the devices.
So I’m hoping that all the photos are already on the Gmail account, and won’t have to be moved.
(Photo storage limits may not be a prob on that particular Gmail account, as I own an active pixel.)
I know I have some stuff scattered around Google drive domain accounts, but the storage volume used that way is smallish, and moving that stuff to Gmail or wherever ought to be easy enough.
I’ll just have to start going thru the domain email addresses I haven’t already killed off, looking for stray stuff to delete or move.
It’s good to know that Google Takeout will preserve photo metadata if I find i need to use it.
It’s good to know there are various Google Drive sync apps. I hadn’t gone looking.
It’s email that is the bear for me.
If I imap or pop all emails on a given domain ail address down to t-bird or whatever client, I think I can possibly import to a gmail or other free imap account.
Tho I have heard this process is fraught and imperfect, and stuff won’t happen impeccably.
But I would prob be willing to consider a reasonably priced third party utility if it made my life easier.
It’s the rest of the email conundrum that has me flummoxed.
If I pull all the emails down and then import them elsewhere, assuming that works well enough;
If I import a given domain email address’s content into, say, a Gmail address:
does the imported ail content show there as forwarded email?
Or does it show up more like re-directed email [where the original sender’s email address is obvious (as these emails did natively in the original domain email address)]?
Then do I wanna edit the email records, kill off the now dead G-Suite address, and set up an email alias in the new freebie account?
Does it make sense to take on that sort of task (find an email host, edit mx records, export, import, etc, hope it works)
given that I’m pretty uneducated re email techie stuff?
Doing and testing that one is a bit scary to me.
If I don’t pay Google for each email address, then forwarding won’t work after summer.
Google will suspend all email activity after mid-summer, for all domain email addresses that aren’t paid.
So I either have to edit the mx records for my domain addresses, or I have to v painfully move the email and also update who knows how many logins.
And I won’t be able to even view my domain email content after mid-summer, either, for any G-Suite hosted domain addresses i haven’t opted into paying for each month …
Google says they’re simply cutting off the email on every unpaid domain address.
Email is complex enough, and I know so little about the truly technical aspects of it, that the whole migration or kill-off or ? issue is giving me a monstrous headache.
The knowledge-level of many of the reddit users discussing this prob in the reddit topic linked above is quite a bit beyond mine.
Another reddit topic that may be useful to some: discussion of alt email services etc, I think. I’ve not gotten into this topic yet.
“Forever” or “Lifetime” on the internet means 10 years if you’re lucky.
And I don’t know what to do with the old data I have on SCSI and EIDE drives. Good luck if you plan to stick around!
@2many2no
Yeah.
I have some old machines in storage. At some point I’ll try to retrieve the good stuff of what’s on them, if I ever have the free time.
I think one of them might even run either Windows Me or Windows 2K, I forget which OS.
I might even have a machine hiding somewhere with OS/2 on it. And I have some very old drives hiding out, they need have their data extracted (if still possible) and then get drilled. And I have some Palm OS devices… if those will still boot, I’d like to get some addresses and phone numbers off them (tho the Palm data might be backed up to the W2K machine or an XP machine)
And, I know I’ve got a very-painful-to-use Win Vista machines waiting to be nuked.
I guess I’ve let things slide (a slight understatement).
What cloud backup do you currently like?
Is your vpn for job/office use? If so, do you have any say over the software choice or the vpn config? What vpns (personal use) do you like?
@f00l I have a little bit in a several places:
I don’t know what VPN work uses, we just login to Windows and Citrix. I don’t snoop in their business.
I’ve been using Cyberghost on my phone when I’m not at home. I’ve also started using KeepSolid to see if it’s any different or hopefully better.
Mostly, whatever.
Might be worthwhile hiring an experienced Linux system administrator to do that migration.
You don’t store gdrive files in gmail. You’ll need to move them to a regular google account’s gdrive.
Google is pushing folks to move their photos from gphoto to gdrive (where the storage is not separate). Thats where you’ll want that gphoto takeout.
You might be able to take your gsuite email data out as part of goigle takeout, but they don’t put anything in a format you can easily import into some other email system (a Tbird mbox file or outlook pst file). Part of the whole vendor lock-in while meeting the minimum requirements of GDPR/data ownership laws.
That’s why you might need someone that can help. If there is an active Linux User Group in your area, maybe reach out and ask for a freelancer to help.
You will need to host your own email services (all of the hosting companies include them - Siteground, bluehost, Digital Ocean, Hurricane, etc). Those will have their own costs too. Up to you if the alternatives are cheaper than G-suite.
IMAP is how Tbird or Outlook download email. They are the final destination of the email. So once it is in Tbird’s mbox or Outlook’s PST file (email database), it’s not really designed to be uploaded pr pushed back onto an email server running on your host.
I have no idea about gmail’s internal mailbox data format, but I’m certain it is proprietary and Google has zero interest in developing or creating a tool to help you move your data to whatever system you are migrating to.
I do know the MBOX format seems more portable than the Outlook PST, which is proprietary to MS Outlook. As in if Thunderbird uses the mailserver’s native MBOX format, then it implies you can download your email with Thunderbird into the MBOX file and then copy the MBOX file to where your mailserver stores its mbox files for each account and life might be good.
However, my knowledge of current sendmail / postman daemons/services and webmail servers and what they use for backing stores these days is zilch. They might be MySQL or NoSQL or MongoDB based these days
That’s why a Linux Sysadmin with experience in how to help you migrate your hosting and email data to sonething else would be useful. The cost of that person might not save you over a few more yesrs with gsuite, so that’s a factor too as someone elses free labor may not be in the cards.
While I only have experience with Siteground and cPanel hosting, managing DNS records was pretty straightforward with a friendly interface using a browser. I’m sure the DNS companies (DynDns, etc) ate similar. It just depends on if you want to separate your DNS and domain management from your hosting services - email, storage (gDrive, Dropbox, etc), with photos being a soecial case of storage. You would if you decide to go self-hosted, but I’m not sure you want to run your own datacenter. That’s what cloud/hosting providers do.
Have you looked at other email SaaS providers (e.g. Proton mail) and asked if any of them have migration tools from gsuite?
@mike808 I have some friends are up on linux and run personal linux machines. I’m going to go thru my options w them I guess.
Ugh, it’s all so complicated.
(I know GDrive files aren’t in GMail. I just wasn’t careful in what I said.)
However, I didn’t even realize that GPhoto storage was not integrated into GDrive.
I suppose Google wants to get users into having those storages unified, so that Google can charge for storage space.
There’s a lot I don’t realize yet. : (
I was aware of the GApps/GSuite/Workspace announcement a few weeks back.
I didn’t start dealing with it all then, because email complications are well beyond my knowledge/competence, and because I was hoping some simple happy solution might emerge from the more competent tech crowd.
I’m not seeing any kind of consensus solution for the “not very skilled”. I could wait for whatever freebie migration options Google intends to offer,but who knows if those will be satisfactory?
So I figured I’d better start trying to understand my current options. I guess I’d better take a look at each workspace-domain-email-address’s additional linked Google services.
GDrive
possibly GPhoto
are there Play Store purchases?
and whatever other services Google links that I might have used and forgotten about.
(even tho I think I’m mostly in the clear on most usage and purchases).
In the meantime I can try to absorb some reddit wisdom, and ask a bunch of questions. I guess.
I really appreciate everyone who responded and everything posted here so far.
Sounds like you should continue divorcing yourself from the Alphabet overlords.
If anyone has the energy to answer this:
For those who use Google workspace or Gmail for personal/family use, which Google services
(beyond those built in to using your android/chromebook devices)
are currently intrinsic to your lives?
For me:
Email (on gmail and personal-domain-workspace)
Google Play (on gmail) (lots of android apps, some media)
Google Sheets and office apps (on gmail, killing off those I accidentally saved to workspace addresses) (mostly quickie spreadsheets)
GDrive (mostly on a gmail account, not that much data on any GDrive storage)
GPhoto (hopefully all on gmail) (it would all be associated w android phones)
Which Google services do you deliberately avoid
(avoid due to tech issues, or due to dislike of Google policies and invasiveness)
(if you don’t avoid all Google services)?
If you avoid Google freebie services for personal use, and you use cloud storage and cloud services, what are your go-to cloud services?
(email, file storage, photo storage, other media storage, office-type apps, chat/collaboration, whatever else?)
In particular, for anyone using non-gmail free cloud email services, what do you use, and why do you like or dislike whatever you’re using?
Thanks again to all who’ve had the patience to respond.
I use Google Calendar. Integrates well with GMail.
I also use Google Maps.
Here are all of the products:
https://about.google/products/?tab=mh#all-products
You can use Google Takeout to pull down all of the data for these products that google has
surveilledcollected from you.That doesn’t remove the data, just gives you a copy of what Google has on you.
Mostly it is history, ad clicks, every youtube video you’ve watched, how long, that you have NEVER EVER clicked on a fucking forced ad that interrupted viewing a youtube video, etc. Every incoming and outgoing link on any google property or participant in google ads or tracking.
In short, just a massive amount of data. Computers never forget.
I also use Translate, Keep, Messages, News, Play, Voice, Fonts, Snapseed, Waze, and a few more I probably don’t even know I’m using.
Woohoo! I *may have found a polution for some of the accounts, so that I can get started dealing with the ones that matter little, and where it’s easy for me to just login somewhere or other and change the contact email rather than worry about moving a domain email.
I ran a test on an domain email account that didn’t have much volume, used only for a single corp contact source. Attempted to import to a brand new standard personal gmail account.
Used the following method:
How to Copy Email Messages from Google Workspace to another Gmail Account
https://www.labnol.org/internet/copy-gmail-messages/28085/
WIth one change to the instructions given:
Where the instructions say
(This one of the final steps right before you start the import.)
Don’t check “Leave a copy of retrieved messages on the server” or the import process won’t start (at least for me).
(and on looking around for explanation of the error messages I was getting, I found other people who also had success only after NOT checking the box to leave copies in the old account.)
(And copies stayed in the “imported from” email account anyway.)
The entire process appears to be a success. I’m going to run some searches on each account and compare.
If they match, I’ll check for GDrive and GPhoto uses for that email address, and delete it if I’m satisfied I’ve gotten everything I might want from it.
If this process turns out to be pretty functional, then at least I can reduce the number of Workspace email accounts to the level that Google finds acceptable for personal use; and it gives me more time to setup a more permanent solution for all this.
So, if this is functional, I can just handle the easier email addresses to deal with this way … while I consider what to do about the more difficult email addresses that might have complex filters or lots of associated account logins.
While yes they are wealthy. Domain registration costs money too. That being said domain registration is
20 emails is a bit much for personal use.
Though I do like the idea of
“Shopping@xyx.com”,
"Banking"@xyx.com,
"netflix"@xyx.com, etc
I pay ~70 a year for my domain for a blog I rarely use. Have so for the past decade. It has unlimited email addresses.
In defense of my annoyance w Google here:
I have always paid for my domain, just like everyone else. That part has never been free. The annual cost is competitive to that of other large registrars. As I recall, one could purchase a domain thru google, or could purchase a domain elsewhere, or use an existing domain registered elsewhere, and then choose to move the domain to another registrar, if desired.
Google offered the free domain-email hosting to early adopters, many of whom got packages that came with a ton of free domain-email addresses.
As I did.
Why are 20 addresses too many if that was convenient for me?
(I created email addresses much as you suggested: 1 for ebay, 1 for amazon, 1 for financial stuff, 1 for health stuff, etc. Several have been mailing-list specific. Made it easier for me to find what mattered.)
I thought Google would make some sort of minor effort to keep their “free to early adopters for as long Google offers domain-email hosting” promise.
(People have dug up Google’s original press releases and product announcements from back in the Bush/Cheney days. Yes, that’s what Google offered in the product announcement.)
Many, many people using this are completely non-commercial users, as am I. Many people essentially registered domains for their family members.
All of us paid our registrar for our domains; just like normal domain holders do.
Google has acted like crap here, and they offered a v short lead time to either make a “pay up decision” or migrate.
There is an announced May cutoff day for domain admins making a “choose your tier, pay up” decision. Google has suggested that they will offer some sort of free migration path toward gmail for non-commercial users: but a month has gone by since they hinted a they would offer a solution, and no details are forthcoming. With a “choose” deadline now close to 2 months away.
And Google has many plenty of money off of the user-data-scraping and tracking/ad-serving that’s par for Google’s operations from various normal gmail users;
and also from students, businesspeople, employees, non-profits, etc, for being part of the GoogleVerse.
(When the original offer way made, there was a bit of a rush of techies grabbing “family” domains (I’m not talking about “domain squatting”), and talking the offered freebie domain-email service up to family and friends
(Google offers similar free domain-email and G-Suite/G-Workspace services to many of the school systems, colleges, and universities in my area. And Google is widely believed to profit handsomely from the data they collect.)
So this entire “pay up or lose your email access” mess isn’t very cool of Google.
@f00l Yeah, whatever happened to

" “Don’t be evil"?
@Kyeh
I guess, Be Evil has turned out to be more profitable than Don’t Be Evil.
/giphy google

@f00l @Kyeh
Always has been.
But everyone has the option to ‘do the right thing’. Google, like Facebook, has chosen the path of higher profits.
I try to avoid them to the greatest extent practical; but I use YouTube heavily and Maps regularly. NEVER click on any ads tho.
I think mail.zoho.com offers free custom domain email addresses if you own the domain.
@medz
Thx! Looking into that one.
The reddit topic is kinda full of good stuff, much of which flies well over my comprehension. But I’m trying.
@f00l
Hmm. I may have found a tool that can help extract your emails for consolidating or migrating to someplace else.
https://forensiksoft.com/ (Normally $99)
There’s a deal right now at Bits Du Jour for 40% off.
https://www.bitsdujour.com/software/corbett-email-backup-restore-wizard/
However, the Business version integrates with G-Suite, and it’s normally $499. That said, It looks like it might free you from future outsourced email provider vendor lockins.
Good news is that the Business version is also on sale!
Corbett Backup & Restore Wizard - Personal License v3.0 ($59.40)
Corbett Backup & Restore Wizard - Business License ($299.40)
Corbett Backup & Restore Wizard - Enterprise License ($599.40)
@f00l If you go this route (or any other) that asks for user/account id and password, go into your G-suite (or google) account and create a new “application password” for email. This basically creates a separate password for accesing your account, but it only lets you get to your gmail account and it won’t ask you for SMS codes or 2FA features.
You would use that “application” password in this program, not your real password you use to login.
It is a safer way to let automated things access parts of your google services ecosystem.
@f00l You revoke the password after you’re done. That way, even if this software leaks your password (or worse, sends it to someplace ot shouldn’t), you make it worthless and won’t work anymore when you’re done.
Put it in your password manager.
There’s a lot of words here, so I’ll freely admit to not having read everything above for detail. Here’s my two cents anyway: I too use a free workspace account for some email. Really only one account, there’s one I set up for my wife but she doesn’t use it. I also use the calendar service on that account. That’s about it, though. Google Play, etc are already on my personal @gmail.com account. [Edit: wait, I use docs and sheets too but the need for that is going away very soon.]
I am really not overly concerned about Google having my information (yet, anyway). They’ve had it this long, and as an Android user I’m likely not pulling out of their ecosystem anytime soon.
So I think my path of least resistance is going to look something like this:
I will lose the ability to send from my domain.com email address but that’s probably okay.
I may also consider taking them up on their discount for the first year (50% if I recall) to allow me some room to procrastinate. With just the one address to worry about, $36 isn’t so bad. If it were permanently less than VMP I’d probably just keep it, at least for a while. But I get that your situation is 20x mine so that’s not a good plan for you.
Also, thanks for the Reddit links. Hopefully those are some shortcuts to helping me get caught up.
Another tool for G-suite folks to backup or migrate to another cloud service (or self host).
Their license seens to be $5 per-user.
https://www.systoolsgroup.com/google-apps-email-backup.html
Same advice on setting up an app password that you delete/revoke after you’re done.
The free account version (non-G-suite) is on sale today at Bits Du Jour. I think of them as a Meh-clone for software.
@mike808 @djslack @njfan @2many2know @mberslam @joebuddah @compunaut @medz
And to anyone else I missed pinging:
I’m not home and dry yet. But I’m in the process of a solution, I hope.
The method I mentioned above
https://www.labnol.org/internet/copy-gmail-messages/28085/
Is working ok to suck data from each domain account to plain a Gmail account.
(With the one settings change:.
Right before i start the data import,
I DONT check the box [in the import process start popup window] to leave mail on the old server.
The process won’t start if i do that. And mail stays on the server anyway, if i check that it should stay on the old server, when I enable pop access early in the process.
Or, that’s my experience so far.)
Nice that the mail is still in the old accounts, since I can nuke and re-do if there is a prob.
I intend to investigate alternatives such as protonmail and zoho mail down the line. But the method above gets me to a manageable level with Google Workspace [I hope], so that I don’t have the Google “pay up” deadline bearing down on me.
Important to wait a day or so for it to finish for each xfer.
And to check that all the sender email addresses have been changed over, for any sender one cares about.
And to check the “all mail” message counts on the old and new address, to make sure those counts match (excepting new incoming mail).
One account at a time. If it all gets too busy, Google gets suspicious and threatens to lock the accounts.
So this is a process that requires patience.
Google did lock one of my new accounts for “suspicious activity”.
I pressed the button to appeal the suspension and they promptly (18 hours or so) lifted the suspension, and I had access again.
This event left me queasy, but happened more than a week ago: and since then no further probs w this procedure.